Jarvis & Co is an accountancy and advisory practice located at Rotherham, UK. Jarvis & Co Accounting Limited is a company registered in England & Wales (registration number 13264112) with its Registered Office at 21 Lister Street, Rotherham, South Yorkshire, S65 2AU. The Jarvis & Co Accounting website is managed by Jarvis & Co Accounting Limited.

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This Privacy Notice explains how Jarvis & Co Accounting Limited (‘we’, ‘us’, ‘our’) processes your personal data and outlines your privacy rights. References to “Jarvis & Co and Jarvis & Co Accounting” in this Privacy Notice refer to its member firms, as applicable.

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What Types of Information Do We Collect From You?

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Personal Data

In this Privacy Notice, “personal data” refers to information that relates to you and allows us to identify you either directly or in combination with other information we hold. For example, when you contact us via email, telephone, or our website, we collect your personal data, including your name, postal address, telephone number, and date of birth (where relevant).

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Special Categories of Personal Data
The UK GDPR defines special categories of personal data, including information about a person's race, ethnicity, religious or philosophical beliefs, trade union memberships, political opinions, genetic data, biometric and health data, and information concerning a person's sex life or sexual orientation. Moore UK does not collect special categories of personal data.

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How Do We Collect Information From You?

Jarvis & Co Accounting collects information when you visit our website and engage in any of the following activities:

• Searching and browsing for content

• Subscribing to publications and reports

• Registering for online services

• Joining a mailing list

• Participating in bulletin boards, discussion, or message forums

• Submitting data for surveys or quizzes

• Registering for events and seminars

• Submitting resumes or work history information

• Contacting us for further information

• Visiting our website while logged into a social media platform

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Some pages on this website may allow you to send emails or messages to us. Emails and messages sent to us will contain your name and email address, along with any additional information you include.

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To ensure you are fully aware of how and why we use your data, it is important to read this Privacy Notice and any other privacy notices provided at the time of data collection or processing.

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How Do We Use Your Personal Data?

We may use the information you provide for the purposes described in this Privacy Notice or as stated at the point of collection, including but not limited to:

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• Administering and managing the website, including confirming and authenticating your identity and preventing unauthorized access

• Personalizing and enhancing your browsing experience by displaying content relevant to your interests

• Sorting and analyzing user data (e.g., determining how many users from the same organization are using this website or Jarvis & Co Accounting services)

• Identifying the company, organisation, institution, or agency you work for or are associated with

• Developing our business and services

• Conducting benchmarking and data analysis, including website usage and user demographics

• Conducting quality and risk management reviews

• Understanding how people use the website features to improve the user experience

• Monitoring and enforcing compliance with our business terms, including acceptable use policies, and legal or regulatory obligations

• Any other purposes for which you provided the information

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We do not share or sell your personal information to third parties for marketing purposes. We may disclose your personal data to third parties only when legally required or by our regulators.

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What Lawful Bases Do We Use to Process Your Information?

The lawful bases for processing personal data are outlined in Article 6 of the UK GDPR. At least one of these bases must apply whenever personal data is processed:

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• Consent: You have given your consent for Jarvis & Co Accounting to process your personal data for a specific purpose.

• Performance of a Contract: Processing is necessary for the performance of a contract you have with Jarvis & Co Accounting or a Jarvis & Co Accounting member firm.

• Compliance with Legal Obligation: Processing is necessary to comply with the law (e.g., tax, social security, or employment law).

• Vital Interests: Processing is necessary to protect your vital interests or those of another person.

• Public Interest: Processing is necessary for Jarvis & Co Accounting to perform a task in the public interest or an official function with a legal basis.

• Legitimate Interests: Processing is necessary for Jarvis & Co Accounting’s legitimate interests or those of a third party, unless your need to protect your personal data overrides those interests.

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With Whom Do We Share Your Personal Data?

Jarvis & Co Accounting may disclose your personal data to third parties if legally obligated to do so, to enforce agreements, or to protect the rights, property, or safety of the organization or others. Such disclosures may include exchanging information with other companies and organisations for safeguarding or other statutory regulations Jarvis & Co Accounting must comply with, as well as with organisations with reciprocal agreements for services like education or professional development.

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How Long Will We Hold Your Personal Data?

Jarvis & Co Accounting will retain your personal data for as long as necessary to fulfill the purposes for which it was collected, typically for 7+ years, in accordance with applicable law or regulation.

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We may retain your data longer to establish, exercise, or defend our legal rights. If so, your data will be securely archived with restricted access and appropriate safeguards.

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Jarvis & Co Accounting must retain financial transaction details for seven years to comply with accounting and HMRC requirements. If we haven’t had any contact from you within this period, we will anonymise or delete your data.

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Security of Your Personal Data

Jarvis & Co Accounting is committed to protecting your personal data in accordance with the Data Protection Act 2018 and UK GDPR. We have implemented appropriate technical and organisational measures, including internal policies and procedures, physical security, and IT security technologies, to protect against unauthorised access, damage, and loss of your data.

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Please note that while we strive to protect your data, transmission of information over the Internet is not completely secure. Any such transmissions are at your own risk.

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Locations of Processing

The data we collect is processed on servers located in the UK. If it becomes necessary to transfer your personal data outside the European Economic Area (EEA) to a country without an adequacy decision from the European Commission, we will ensure adequate protection through appropriate safeguards or seek your consent.

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Links to Other Websites

Our website contains links to other websites, including those of other Jarvis & Co Accounting member firms. These sites are not covered by this Privacy Notice, and we encourage you to review their privacy policies.

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What Are My Data Subject Rights?

Under the Data Protection Act 2018 and the UK GDPR, you have the right to:

• Be informed

• Access your personal data

• Rectify inaccurate data

• Request erasure

• Restrict processing

• Data portability

• Object to processing

• Rights related to automated decision-making and profiling

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You can exercise these rights at any time, including requesting a copy of the information we hold about you, by contacting us using the methods listed below.

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Updating My Information

You may correct, update, or delete your personal data by contacting us. If you have opted into communications, your preferences will remain until you opt out. You can change your preferences at any time by clicking the unsubscribe link in communications or contacting us directly.

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Withdrawing My Consent

If we process your data based on consent, you may withdraw it at any time by contacting us.

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Making a Complaint to Us

If you wish to complain about our use of your information or our facilitation of your data subject rights, please contact our Data Protection Officer. We will investigate and respond as quickly as possible.

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Making a Complaint to the Information Commissioner

You can lodge a complaint with the Information Commissioner’s Office (ICO) at any time if you are unhappy with how we process your information.

• By post:
  Information Commissioner’s Office
  Wycliffe House
  Water Lane
  Wilmslow
  Cheshire
  SK9 5AF

• By phone: 0844 496 4636 (local rate)

• By email: Visit the ICO website

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How Do I Contact You?

• By post:
  Data Protection Officer
  60 Goswell Road
  London
  EC1M 7AD

• By email: jarvis20201@hotmail.com

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Changes to This Privacy Notice

We continuously review and update our Privacy Notice to ensure its accuracy. This Privacy Notice was last updated in August 2024.